First you need to create a tool bar for your macros
Hit the tools drop down
In the customize box, select the toolbars tab.
Press the new button and a new toolbar dialog box will pop up. The
two fields to fill out will be:
insert a name you can recognize easily.
Make toolbar available to:
It should say normal.doc or just
normal. If it doesnít say normal.doc press the drop down arrow to
the right and select normal.doc or normal.
After you press ok you will see a small toolbar popup on the
screen. Congratulations you just created a toolbar. Now press the X on
the small toolbar to get rid or it for now and close the customize box.
Now we need to record the macros.
Close Microsoft Word and restart it. You need to start with a blank
Press the tools drop down and select macro and record new macro.
The record macro box will appear. Give your macro a name. Donít
use any spaces or symbols for the macro at this time we can rename it
later. Keep the name under 8 letters.
After you name it press the ok button. Donít worry about the other
settings in the dialog box we can assign the macros to the toolbar or
After you press the ok button a small box will appear on the
screen that is the stop box. After you are done typing press
the blue stop recording button, the macro is done. If the stop
recording box is in the way you can press on the title bar and drag it
out of the way. Donít press the blue square that is the stop button.
If you do that you will have to start over again.
After you are done typing press the stop record button.
You have successfully recorded a macro.
To play the macro, close the active window and donít save the
changes. Open a blank page and hit the tools drop down and select
macro then macro again. From the list select the macro you just
created and hit the play button. You should see the text you recorded
pop on the page.
If the macro works correctly now it is time to assign it to the
toolbar or keyboard shortcut. We will assign it to the toolbar for
Assign the macro to the toolbar.
Press view Ė toolbars select the toolbar you created from the
list. Your toolbar will appear. Move your toolbar all the way to the
right side of the screen.
Press the tools - customize button. Press the commands tab. Select
from the categories list macros. You should see the macros you created
in the commands box.
Drag your macro over from the commands box to your tool bar and drop
it on the toolbar.
Next you need to rename the macro on the toolbar for ease of use.
Right click the macro on the toolbar. You will see the different
option for the tool bar. Change the name of the macro to what ever you
want it to be.
You will notice different options available in this edit menu; you
can change to icon format for the macros or icon and text labels. Look
at these options carefully and decide what method for displaying your
macros you want to use.
Now you can create as many macros as you need to make your work
easier. If you have any problems or questions about the above procedure